HR and People strategies are always evolving. We’re far from the days of traditional annual surveys, and more companies are starting to embrace the idea of continuous listening strategy. Similar to building a culture of feedback, continuous listening means gathering feedback more often across the employee lifecycle.
Here, we’ll explore the definition of continuous listening strategy, how it’s enabled by technology and in-person feedback, how companies have found success with frequent feedback and how you can get started.
What is a continuous listening strategy?
A continuous listening strategy is gathering feedback more often across the employee lifecycle. This doesn’t necessarily mean more pulse surveys. Employee feedback can be collected on a large scale via surveys, and results should be real-time with appropriate actions taken based on the data. In-person feedback conversations are also vital to creating a sustainable continuous listening strategy.
What a continuous listening strategy is not
Continuous listening does not mean surveying every week or every month. Collecting feedback so frequently makes it hard to take meaningful action. When employees give their feedback and see that nothing is done, they will start to lose faith in the feedback process. Bottom line: don’t ask questions you’re not ready to take action on, and only survey as frequently as you can act.
How does technology play a role in continuous listening?
Employee surveys administered online are fast and easy to execute. With online surveys, employees anywhere in the world can be assured that their voice is heard. Technology has also opened the way for surveys that go beyond employee engagement. Surveys that cover onboarding, manager 180, candidate and more are available to HR leaders.
Here are additional survey types for your strategy:
In-person components of a continuous listening strategy
In addition to surveys that allow you to collect feedback at scale, in-person listening and gathering of feedback are important. A great example of invaluable in-person feedback is manager and direct report one-on-one meetings. Chloe Hamman, Director of People Science at Culture Amp says, “Effective one-on-ones circulate through a variety of topics over time, depending on what’s going on in your organization and for the individual.”
See our article on 24 great one-on-one meeting questions for inspiration
Another great way to gather feedback in person is through post-survey focus groups. Once you’ve closed a survey and communicated results, choose a focus area to discuss with employees. Bringing them into action planning sessions in this way keeps them involved in the continuous listening strategy process. “How might we” sessions where the focus area is phrased as a question, for example, ‘How might we increase diversity in hiring?’ are another great way to get employees involved.
Continuous listening still means taking action
A continuous listening strategy will fail if you simply listen to feedback and then do nothing. The point of collecting feedback more often across the employee lifecycle is that it enables you to take targeted action. For example, a candidate survey provides you feedback on the candidate experience that you would not likely get elsewhere. You can take that feedback and improve the recruiting process leading to better hiring.
While it may seem overwhelming to view the components of a continuous listening strategy piece by piece, mapping them along the employee lifecycle can help you decide when to launch certain surveys or plan in-person feedback sessions.
Examples of successful continuous listening strategies
One of the best ways to understand what a continuous listening strategy looks like in practice is through real-world examples. Here are a few Culture Amp customer stories of how moving to more frequent feedback led to better business outcomes.
James Law, HR Consultant at Envato says the company “dipped their toe” into engagement surveys through a “rudimentary” Google form. After this attempt, they used the "Great Place to Work" study which provided an annual snapshot of how people at Envato felt. However, for James, that was an issue. “It gave us a really good snapshot, but it only gave us a view of one point in time, annually. Everyone knows that business moves quicker than that.” By switching to a more robust survey platform, Envato is able to collect more feedback over time. Their first engagement survey prompted them to put a fully flexible work environment in place and monitor reactions over time through follow up surveys.
Mercy Health had previous experience with vendors such as Advisory Board, Gallup, and Press Ganey. Kyle Arnold, Systems Director of People Analytics and Talent says, “We were paying a large amount of money for an annual survey that was slow to deliver insights - and our team still had to do the majority of the lifting.” In less than a year, Mercy Health has run six employee experience surveys on the Culture Amp platform. The insights have been used to actively improve their Medical Residency and Performance Management programs. “These improvements deliver a better employee experience, so we know employees will be happier, the culture will be better, they'll ultimately perform better, and productivity goes up,” said Kyle.
TP ICAP continually leverages the Culture Amp platform to drive cultural change. “Our culture has continued its evolution and it’s critical that employees feel like they have a say. This means we’re using Culture Amp to capture feedback across the employee experience from our joiners and leavers, in our annual engagement survey, and now the 360 reviews to develop individual talent,” explains Louise Dilworth, the Group Head of Performance & Engagement.
Creating and executing your continuous listening strategy
While there are many components to a continuous listening strategy, the most important one is how you will get started. Whether you see the greatest need through an employee experience survey like onboarding, or you want to dive in with a quarterly engagement survey, simply getting started is a step in the right direction.
Set yourself up for success by having a plan of action and mapping surveys and in-person feedback across the employee lifecycle. See where you have opportunities to get more data and make sure people are comfortable with how that data is being used. When you’re ready, Culture Amp is here to help set you up for success.